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 Volume 0 - Provisions

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John Luther
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PostSubject: Volume 0 - Provisions   19/5/2016, 00:07



Volume 0 - Provisions






001. POLICE COMMISSION-EXECUTIVE POWER.
The rule making power of the Police Commission is prescribed in the City Charter, Section 506 (a) and (b), which is quoted in part:

"Sec. 506 (a) and (b). The head of each department shall have the power... to supervise, control, regulate, and manage the department and to make and enforce all rules and regulations necessary for the exercise of the powers conferred upon the department ..."

002. DEPARTMENT MANUAL ESTABLISHED.
The Manual of the Los Santos Police Department is hereby established, and shall hereafter be referred to as "the Department Manual.". It is, and shall be, a composite of current policies, procedures, and rules pertaining to three or more Department Offices, as established under previously existing Department orders, manuals, and approved practices. It describes the Department's organizational structure and lists the responsibilities and functions thereof. All employees of the Department are to conform with the rules and provisions herein contained. All existing manuals, orders, and other regulations which are in conflict with the contents of the Department Manual are hereby revoked, except that the portions of existing manuals, orders, and other regulations which have not been included herein shall remain in effect where they do not conflict with the provisions of the Department Manual.

003. GENERAL PROVISIONS.
The objectives, principles, policies, procedures, rules, and regulations set forth in the Department Manual and in the Department Emergency Operations Guide are guides to the actions of employees of the Department.

004. ORGANIZATION OF THE DEPARTMENT MANUAL.
The Department Manual is composed of six volumes which are hereby established and whose contents may be briefly described as follows:



  • Volume 0, "General Provisions." This Volume defines commonly used Department terms and the classification, issuance, and maintenance of Department Directives.

  • Volume I, "Policy." This Volume is composed of general statements concerning the objectives and principles set forth by the Board of Police Commissioners and the Chief of Police to guide Department activities.

  • Volume II, "Organization and Functions." This Volume outlines the organizational structure of the Department. It defines the responsibilities and functions of every office and of the bureaus, groups, areas, divisions, and sections.

  • Volume III, "Management Rules and Procedures." This Volume contains the elements of existing rules and procedures necessary to the administrative and managerial functions of the Department.

  • Volume IV, "Line Procedures." This Volume contains those detailed rules and procedures to aid Department employees in the execution of line duties performed in the direct furtherance of police objectives.

  • Volume V, "Clerical Operations." This Volume outlines the purpose, completion, and distribution of Department forms and is intended to be a guide in general reporting procedures.


005. DEFINITIONS OF TERMS USED IN THE DEPARTMENT MANUAL.  The following words and terms have the meanings herein assigned, unless it is apparent from the content that they have a different meaning:


  • Adult.  "Adult" means any person eighteen years of age or older.

  • Board.  "Board" means the Board of Police Commissioners.

  • Booking.  "Booking" means the process of registering in Department records the custody of persons or property.

  • Business Hours.  "Business Hours" means 0830 hours to 1700 hours, Monday through Friday, excluding legal holidays.

  • SAHP.  "SAHP" refers to the San Andreas Highway Patrol.

  • SAHP Officer.  "SAHP Officer" means those employees of the San Andreas Highway Patrol, regardless of rank.

  • Call.  "Call" means a visit made by an employee in response to a station assignment, a request from a private person, or a Department communication, or in furtherance of an investigation or an assignment.

  • City.  "City" means the City of Los Santos.

  • Civilian Employee.  "Civilian Employee" means any employee of the Department other than a police officer of the City of Los Santos.

  • Consent Decree.  "Consent Decree" means a binding agreement between the United States Department of Justice and the City of Los Santos.

  • County.  "County" means the County of Los Santos.

  • DMV.  "DMV" refers to the San Andreas State Department of Motor Vehicles.

  • Department.  "Department" means the Los Santos Police Department.

  • Department Property.  "Department Property" means any City‑owned property controlled by the Department.

  • Employee/Personnel.  The terms "employee" and "personnel" are used interchangeably and apply to any person employed by the Department. These terms also apply to reserve officers while on‑duty.

  • Extended Leave Officer.  An "Extended Leave Officer" means any officer that has been absent from work for any reason, in excess of 15 calendar days, but has not been separated (terminated, resigned, or retired) from the Department.

  • Judicially-Restored Officer.  A "Judicially-Restored Officer" means any officer that has been terminated form the Department and then ordered to be reinstated by a court of law.

  • Juvenile.  "Juvenile" means any person under the age of eighteen years.

  • Minor.  "Minor" means any person under the age of eighteen years.

  • Officer/Sworn Personnel.  "Officer" and "sworn personnel" are used interchangeably and apply to those employees of the Department, regardless of rank, who are "...sworn in, as provided by law, to perform the duties of a regular police officer of the City of Los Santos...". These terms also apply to reserve officers while on‑duty.

  • Permanent Employee.  "Permanent Employee" means any person employed by the Los Santos Police Department who has completed entry‑level employment probation.

  • Photograph.  The use of the term "photograph" includes visual images that are either film-based or electronically captured (e.g., digitally-generated images, videotape still, laser copies of image sources).

  • Police Work of Major Importance.  "Police Work of Major Importance" means police activities involving the arrest, processing, and detention of felony suspects and intoxicated drivers, and activities necessary to the immediate interest of public safety and protection of life and property. Investigations will be limited to those activities which include felonies, deaths, serious injuries, and City‑property involved traffic collisions involving injuries or substantial property damage.

  • Rank.  "Rank" means the civil service title of the classification held by an officer.

  • Undercover Assignment.  An "undercover assignment" consists of an officer assigned to a non-uniform operation requiring anonymity or blending into a group or environment to gather evidence or intelligence. The disclosure of the employee's identity as a police officer would pose a significant safety risk.  This assignment could include the role of undercover operator, undercover support, close-cover operator or surveillance operator.

  • Mandatory and Permissive Verbs. "Shall" is mandatory, and "may" is permissive.


006. LEGALITY OF CONTENTS, THE DEPARTMENT MANUAL.
If any section, subsection, item, clause, or phrase contained in the Department Manual is found to be illegal or otherwise incorrect or inapplicable, such finding shall not affect the validity of the remaining portions of the Department Manual.

007. DISTRIBUTION OF THE DEPARTMENT MANUAL.
The Department Manual will be available via the Intranet and Internet. Department employees can access the Department Manual via the Local Area Network for the Intranet.

008. AMENDMENTS TO THE DEPARTMENT MANUAL.


  • 008.10 AMENDMENTS TO DEPARTMENT POLICY. The Chief of Police shall review and approve all changes to the Department Manual.

  • 008.20 REQUESTS FOR AMENDMENTS.
    A request for revision or addition to the Department Manual shall be prepared in duplicate on an Intradepartmental Correspondence, Form and forwarded through the chain of command to the requesting employee's bureau commanding officer. If approved, the request shall be forwarded to the Special Assistant for Constitutional Policing (SACP). Requests approved by the SACP, shall be directed to the Commanding Officer, Planning and Research Division, who shall cause research, development, and, upon approval of the Chief of Police, publication as a Special Order.

  • 008.30 MONITORING COMPLIANCE WITH DEPARTMENT DIRECTIVES.  To ensure that new or revised procedures achieve their desired results, the unit which has functional supervision over the procedures shall be responsible for conducting an audit to determine:


    • The scope and extent of compliance with the new procedure;

    • Whether the directive produced any unanticipated adverse effects; and,

    • Whether a need to modify the newly instituted procedure exists.

    • When a Department directive establishes or amends a procedure, the unit responsible for conducting the audit shall be identified in the directive.



    The audit, reported on an Intradepartmental Correspondence, Form, shall be conducted within two weeks of the effective date of the directive and shall be forwarded through channels to the SACP.

    Note: The Special Assistant for Constitutional Policing shall forward the original audit to the Commanding Officer, Planning and Research Division, and a copy to the Commanding Officer, Internal Audits and Inspections Division.  The Special Assistant for Constitutional Policing  shall also ensure that any necessary procedural modifications as specified in the audit are developed.

    Upon completion of the audit and the report of its findings and recommendations, the auditing unit has no further responsibility pursuant to the order.


  • 008.40 RESPONSIBILITY FOR DISTRIBUTION OF DEPARTMENT MANUAL AMENDMENTS.


    • Commanding Officer, Planning and Research Division. The Commanding Officer, Planning and Research Division, shall be responsible for maintaining the distribution list for the Department Manual.

    • Commanding Officer, Records and Identification Division. The Commanding Officer, Records and Identification Division, shall be responsible for distributing Special Orders pursuant to distribution lists.


  • 008.50 AMENDMENT PROCEDURE. Amendments to the Department Manual shall be made by the issuance of Special Orders or Administrative Orders that list the affected Manual Sections.

    Commanding officers shall maintain a notebook binder containing all orders which amend the current Department Manual.

  • 008.60. MAINTAINING AND UPDATING FUNCTIONAL MANUALS.
    Within the Department, there are a number of functional manuals which establish a centralized reference document for various specialties. These functional manuals, such as the Timekeeping Manual, Detective Operations Manual, and Manual of Juvenile Procedures, are maintained by the command having functional responsibility for the manual's subject matter.

    The bureau commanding officer of the entity having responsibility for a functional manual shall be responsible for approving updates, maintaining, and distributing those functional manuals. Updates shall be completed as necessary to ensure a current reference on the subject matter is available to Department personnel. The Chief of Police must approve establishment of new manuals, but once approved, bureau commanding officers are responsible for approving functional manual amendments.


009 ISSUANCE OF DEPARTMENT DIRECTIVES AND INFORMATIVE PUBLICATIONS.


009.10 AUTHORIZATION.
Orders which affect only one office, bureau, group, Area, or division may be issued by, or at the direction of, the concerned commanding officer, or the Chief of Police. Orders affecting more than one bureau shall be issued only at the direction of the Chief of Police.

009.20 CLASSIFICATION. Classes of orders and informative publications are defined as follows:


  • Police Commission Rules. Police Commission Rules are directives enacted by the Board of Police Commissioners and the Chief of Police, setting forth Department policy.

  • Special Orders. Special Orders which establish, amend or implement Department procedures are directives issued only by the Chief of Police. Special Orders which establish, amend or implement policy are issued by the Chief of Police.

  • Administrative Orders. Administrative Orders are directives issued only by the Chief of Police. They are issued to establish or implement Department policy and procedure and also to amend the Department Manual. Additionally, they are used as a means of direct communication to staff and command officers.

  • Transfer Orders. Transfer Orders are issued by the Chief of Police directing the transfer of concerned personnel within the Department and may also announce promotional appointments.

  • Bureau Orders. Bureau Orders are directives which establish the policy or procedures of a bureau. They may also announce procedures implementing Special Orders or Memoranda.

  • Area Orders. Area Orders are directives which establish the policy or procedures of an Area.

  • Division Orders. Division Orders are directives setting forth policy and procedures of a division.

  • Department and Bureau Memoranda. Department and Bureau Memoranda are publications which contain advisory information or directives of temporary duration.

  • Department Memoranda-Distribution "A."

  • Bureau Memoranda-distributed as directed.

  • Notices and Bulletins. Notices are publications for the circulation of routine notifications, schedules, and matters of information or general interest.

    Notices affecting personnel of more than one bureau shall be approved by the Chief of Police, or the Watch Commander, Detective Support and Vice Division, in the event the former is closed. Notices are to be routed through the Network Communication System (NECS), Distribution "B", only when necessary.

  • The Office of Operations Orders and Office of Operations Notices. The Office of Operations Orders and the Office of Operations Notices are directives which communicate pertinent, mission specific, procedures and/or information to the operations segment of the Department. These directives will be issued by the Director, Office of Operations. When the subject matter or scope of the directive exceeds the six operational bureaus, an Office of the Chief of Police directive will be issued.

009.30 IDENTIFICATION.  Orders shall be identified as follows:


  • Bureau, Area, and Division Orders shall be numbered serially without regard to time periods.

  • Other orders, including Memoranda, shall be numbered serially by calendar year.


009.40 DISTRIBUTION. Distribution of orders and notices shall be determined from the distribution list of Department directives maintained by Chief of Police. The appropriate distribution letter shall be placed in the lower left-hand corner of the concerned order.

Currently the Department distribution codes are as follows:


  • Distribution A: (sworn);
  • Distribution B: (commanding officers);
  • Distribution C: (civilians only); and,
  • Distribution D: (sworn and civilian).


Note: Employees requesting special distribution of Departmental correspondence to specific entities shall submit their request, via Intradepartmental Correspondence, Form, to the Commanding Officer.

010. KNOWLEDGE OF ORDERS AND INFORMATIVE PUBLICATIONS.
Employees, including reserve officers, shall familiarize themselves with Department directives, training material and informative publications directed to them, including those that have been disseminated during their absences from duty. Each employee shall be responsible for maintaining all valid training material issued to him or her by the Department.


  • 010.01 MAINTENANCE OF DEPARTMENT DIRECTIVES.For the purposes of this section, a directive is defined as a written communication published by a commanding officer, or the Chief of Police to disseminate rules, regulations, policies, procedures, or other information.

  • 010.02 INDEX OF DIRECTIVES.The Manuals and Orders Unit of Planning and Research Division shall maintain copies of all directives issued at or above the bureau level. In addition to appropriate distributions, one copy of each directive issued at or above the bureau level shall be forwarded to the Manuals and Orders Unit, Planning and Research Division.

  • 010.03 MAINTAINING DIRECTIVES.Each commanding officer shall ensure that directives are maintained at appropriate locations within his/her command. Directives shall be maintained in a three‑ring binder, labeled "Directives of the Los Santos Police Department." The binder shall contain directives of the current calendar year, separated by type and identified by tab dividers. Directives for previous years shall be stored in a readily accessible location for reference.




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